8 Critical Red Flags Your Kanban Adoption Is Incomplete
In the context of agile teams and Kanban adoption, I’m reminded of ‘The Princess Bride,’ a classic film where Vizzini frequently exclaims ‘Inconceivable!’ Inigo Montoya famously retorts, ‘You keep using that word. I do not think it means what you think it means.’
Much like Vizzini’s misuse of the word ‘Inconceivable,’ many teams often misunderstand or misuse terms like ‘Kanban,’ ‘Scrum,’ and ‘Agile.’ When someone enthusiastically claims, ‘We’re doing Kanban!’ but their actions suggest otherwise, it triggers my own ‘Inigo Montoya moment.’ This is a red flag that indicates incomplete or misunderstood Kanban adoption. Don’t worry; in this article, we delve into common red flags and how to improve.
Our focus in this blog is helping to have a better understanding and applying Kanban, but if you are reading this you may be interested in our previous blog misconceptions about Agile and Scrum.
Table of Contents
Red Flags of Incomplete Kanban Adoption
Before diving into the key practices and metrics that make Kanban effective, let’s first explore some telltale signs that indicate Kanban adoption isn’t fully embraced within a team:
- Board without Policies: A board without Work In Progress (WIP) limits or explicit policies isn’t leveraging Kanban’s power. WIP limits create a smoother flow and visualize work balance.
- Ignored or Unused Metrics: Kanban goes beyond task visualization. Metrics like Cycle Time and Throughput provide transparency and form a basis for improvement.
- Neglected Key Charts: Cumulative Flow Diagrams (CFD) and Cycle Time Scatterplots aren’t mere decorations. They offer insights into workflow and guide improvement discussions.
- Not Prioritizing High Priority Items: Kanban values focusing on value. Teams should prioritize high-value work and consider swarming on tasks for faster completion.
- Queued Work Mismanagement: Too many tasks waiting, especially in testing, signals batching and inefficiency.
- Stalled Work Items: Items lingering without progress reveal bottlenecks.
- Infrequent Flow Discussions: Regular discussions about flow are vital. Stagnant items without discussions hinder improvement.
- Ignoring Feedback Loops: Kanban’s philosophy emphasizes continuous improvement through feedback loops. Ignoring feedback hampers the process.
Discovering Kanban’s Fundamental Principles
To truly embrace the essence of Kanban, it’s pivotal to grasp and apply its foundational principles. These principles not only serve as the cornerstone for the advanced practices and key metrics we’ll explore later but also guide the overarching philosophy behind Kanban.
Kanban Core Practices:
Now that we’ve touched on why the basic principles of Kanban are such a big deal, let’s get into the nitty-gritty—the core practices that make Kanban really click and help your team flow more smoothly.
- Visualizing the Workflow: Use visual boards or digital tools to clarify your workflow. This includes both the workflow states and policies. This transparency enhances team understanding of their current state, prompts the right conversations at the right time, and suggests opportunities for improvement. For insight into one effective method of workflow visualization, see our blog post on value stream mapping.
- Limiting Work in Progress (WIP): This practice creates a pull system and without it, you do not have flow – you simply have stickies on a wall! Maintain and optimise flow by setting WIP limits for each workflow stage. This can encourage team swarming and encourage a steady, manageable flow of work items (value) through the workflow.
- Active Management of Work Items in Progress: Monitor and manage the flow of work items across the workflow to minimize bottlenecks and delays. Regularly assessing the flow ensures a consistent and smooth progression of items.
- Inspecting and Adapting: Continuously evaluate your workflow and policies. Embrace a culture of learning by seeking improvements based on data and feedback. Adaptation is key to optimizing your Definition of Workflow.
For those eager to master these practices, our Kanban course offers an immersive learning experience that guides you through practical applications and real-world scenarios.
Key Kanban Metrics
Foundational practices pave the way, and key metrics provide actionable insights:
- Work in Progress (WIP): Transparently track work started but not finished, reflecting progress and flow improvement.
- Cycle Time: Measure time from work item start to finish.
- Work Item Age: Measure time from work item start to the current time (applies to items in progress).
- Throughput: Measure completed work items per unit of time.
Additionally, Service Level Expectations (SLEs) offer insights into completion times. While not primary, SLEs aid workflow inspection and adaptation.
Insights through Kanban Charts
Beyond practices and key metrics, there are pivotal charts that serve as visual aids for improved transparency and deeper insights into your workflow.
- Cycle Time Scatterplot: Visualizes task duration and variability, aiding in identifying patterns and outliers.
- Cumulative Flow Diagram (CFD): Displays work volume across stages, pinpointing bottlenecks and accumulation points.
- Throughput Run Chart: Plots completed items over time, tracking productivity trends.
- Work Item Age Chart: Highlights time spent by tasks in the workflow, aiding in identifying areas of delay.
When you get the hang of these charts, you’ll start seeing your workflow in a whole new light. You’ll spot where you can do better and make smarter choices that really line up with what Kanban is all about
Unleashing the Power of Kanban
By avoiding the common pitfalls mentioned earlier and embracing Kanban wholeheartedly, you unlock substantial advantages for your team. These benefits range from smoother workflows to data-driven decision-making. Let’s delve into what you stand to gain
- Enhanced Flow and Reduced Delays: Attain smoother workflows & faster feedback loops.
- Data-Driven Decision Making: Optimize processes and enhance predictability.
- Increase Productivity: Emphasize the delivery of value in the shortest timeframe
- Continuous Improvement: Implement a process for ongoing enhancements.
- Enhanced Transparency: Foster improved team collaboration and clearer progress tracking.
Interactive Learning with Kanban Simulation
No matter your experience level with Kanban – be it a beginner or seasoned veteran – simulations can offer valuable insights to enhance your understanding.
A top pick for us is the online simulation, TWIG: The WIP Game. This interactive simulation lets you tinker with Kanban flow and witness firsthand how your decisions impact work items. It’s a fantastic way to translate theory into practice and grasp how various elements interact in a live workflow.
But don’t just stop at online simulations. Physical Kanban games bring something different to the table. One of their strong suits is they require you to calculate metrics and sketch out your own graphs. This hands-on interaction often helps participants gain insights that automated online tools might gloss over.
Here are some top picks for physical Kanban games:
- GetKanban Board Game: This game focuses on flow, bottlenecks, and how to improve continuously. It’s a team experience and a great learning tool.
- Featureban: Aimed at software teams, this game teaches you how to visualize work and manage flow.
- TWIG: The WIP Game (Physical Version): Similar to its online version, this physical game is perfect for team workshops.
- Kanban Pizza Game: As the name suggests, this game simulates a pizza-making process. It’s a fun way to grasp concepts like WIP limits and cycle time.
Each of these physical games has unique features to help you understand variables like WIP limits and bottlenecks.
In the spirit of ‘The Princess Bride,’ it’s crucial to ensure that we fully understand what we mean when we use terms like ‘Kanban,’ ‘Scrum,’ and ‘Agile.’ Much like Inigo Montoya’s famous line, it’s worth reexamining our preconceptions and enhancing our understanding through continuous learning and practice.
In this blog, we’ve dug into the red flags of incomplete Kanban adoption, explored its core practices, and highlighted the metrics that matter. But learning Kanban isn’t just about reading; it’s about doing. That’s why we recommend interactive online simulations like “TWIG: The WIP Game”, which lets you experiment and see how your choices affect a live workflow.
For those who crave a deeper dive, physical Kanban games like GetKanban or Featureban offer an alternative way to internalize these principles. Calculating metrics and drawing your own graphs provide a unique learning experience that digital tools often skip over.
If this has piqued your interest and you’re keen on going the extra mile to improve your understanding of Kanban, our Professional Scrum with Kanban (PSK) courses could be your next step.
Feel like this blog could help someone else? Don’t hesitate to share. Have thoughts or questions? We’re all ears—just drop a comment below.